Invoice
•
An
invoice is sent by a seller to the buyer to inform about the amount of items
and the amount of money must be paid.
•
It
consists of:
1.
Name
and address of the sender
2.
Dateline
3.
Name
and address of the receiver
4.
Number
of invoice
5.
Number
of order
6.
Description
and quality
7.
Size
8.
Quantity
- Unit price
- Amounting price
- Total price
- Trade discount
- Charge of packing
- Terms of payment
- Method of dispatch
- Marks of the bale.
•
It
is also enclosed with a confirmation letter.
The Example
FARMERS
FRUIT AND PRODUCT
243
Garedenia Street
Hongkong
S.E
August 29th, 2005
Sari Rasa Import Co.Ltd.
35 Jl. Cihampelas
Bandung
Invoice No. 23
Quantity Description Quality Price Amounting
15,000 Jars Orange
A1 Rp.1,200 Rp.18,000,000
Marmalade
10,000 Jars Pineapple A1 Rp.1,250 Rp.12,500,000
Marmalade
120 Canned Pineapple AB Rp. 800 Rp. 96,000
Rings
240 Canned Sliced
AB Rp. 600 Rp. 144,000
Orange
Rp.30,740,000
Terms: 30 days/2,5% 5%
spec.disc. Rp. 1,537,000
Delivery: By Air Cargo Rp.29,203,000
Case: 15 cases SRI/45
Farmers Fruit Product
Robert Namuri
Sales Manager
PRO FORMA INVOICE
•
It
is just like the invoice, but the items have
not been dispatched yet.
•
It
is sent to inform the buyer the amount of money that must be paid first.
•
In
home trade, it is given if the supplier does not want to give credit to the
buyer.
•
In
export trade, it is used to get full details about the cost to the export
license.
YUDHATAMA
& Co. Ltd
69
Jl. Pajajaran
Bandung
October 8th, 2005
Yamaguchi
23 Fukumachu
Tokyo, Japan
PRO FORMA INVOICE NO. 696 YOUR
ORDER NO. 212
Quantity Description Quality Price Amounting
50 Handmade
Batik A1 $
50,00 $ 2,500,00
50 Handmade Batik A2 $
40,00 $ 2,000,00
$ 4,500,00
Total
disc 5% $ 2,25,00
$ 4,275,00
E & EO The
good will be
dispatched
soon on
receipt
of your
remittance
For Yudhatama & CO.Ltd
•
Some expressions used in sending an
invoice
- We are pleased to enclose our invoice No. … for the Batik Shirt ordered on …… (date). All articles are available from stock and will be dispatched to you by train immediately after we receive the amount due namely Rp. ……
- We enclose herewith our pro forma invoice as requested. All costs to Tanjung Priok are included in it.
- Will you let us have your cheque for the amount of the enclosed invoice No. … amounting to Rp. …… to cover your order No….
- With this letter we are sending you our invoice No. … totaling Rp. …… to cover your order No. ……
•
Closing Expressions
- We should be glad to receive your settlement immediately.
- Would you please remit this amount promptly.
- We should be glad if you would send us your cheque by return.
- We have instructed our bank, The Indonesian Commercial Bank, in Jakarta to remit the amount due to by telegraph. Please acknowledge the receipt.