LETTER OF INQUIRY
Def:
A
letter sent buy a candidate buyer to ask some information about the product
that he/she would like to buy.
•
To get the information, the buyer
usually will ask a catalogue.
A catalogue is a product list which describe the
product specification together with the prices
n Two
kinds of inquiry letter:
•
Routine Inquiry
•
First Inquiry
•
It can be written in a letter or in a
postcard.
The Example :
THE
MODERN SHOES CENTRE
158
Pucang Anom Raya
SURABAYA
60283
Ref. AC/YS March
15th, 2007
Veridical Shoes Manufacturer
268 Jl. Korpri Utama
Bandung West Java
Indonesia
Dear Sir,
VERDI MEN’S SHOES
We
have seen some of your excellent shoes products exhibited at Jakarta Fair and
we are interested in your Verdi Men’s Shoes.
We
would like to know whether you can let us have
your catalogue and pricelist, and tell us your terms of business and
delivery date.
We
should appreciate your prompt reply.
Yours
Faithfully,
FOR THE MODERN SHOES CENTRE
H. Akhmad
Cholil
Chief Buyer
The Example :
PT.
SUMBER TEKNIK
Jl.
Otto Iskandardinata 268
Bandung
40241
Ref. UY/SA April
15th, 2007
Multi Trading Co.
164 Jl. Gajah Mada
Jakarta Utara 11120
Dear Sir,
BOSCH TECHNICAL TOOLS
Would
you please let us have quotation for the following technical tools with prices
and terms:
- Drill 1122
- Angle Grinder 1374
- Rotary Fixing Hammer UBH 4/26-208
If
you can quote us your favorable prices, we should like to place our order as
soon as possible.
We
should be pleased to have your reply promptly.
Yours
Faithfully,
FOR PT. SUMBER TEKNIK
Umar
Yasin
Purchase Manager
Expressions
- Opening Phrase
a)
Please send us your catalogue,
pricelist and
samples
of your … (name of product).
a)
Please let us have your illustrated
catalogue with prices, terms and delivery date.
b)
Would you please send us price and
patterns of your Men’s Batik Shirt in stock.
c)
We would be glad/grateful/pleased if
you would send us your latest catalogue, pricelist together with samples and
terms.
d)
We are interested in your … and should
be glad if you would send us samples of your kitchen utensils available
in your stock for delivery a week after receiving our order.
e)
We are interested in your furniture
seen at The West Java Industrial Exhibition some times ago, and should like to
buy a set of dining table.
- Ask for delivery time
a)
Please inform us when the goods can be
delivered.
b)
We should like to know the time you
should require to
deliver
after receiving our order.
a)
Please inform us when the article
could be dispatched.
- Ask for special terms
a)
Please let us know your terms of
business.
b)
We should like to know if you could
grant us a special discount.
- Hint at future business
a)
If your prices are competitive, and
the
terms
are favorable, we may place
a
substantial order.
a)
If the goods come up to our
expectation, we may be able to place a substantial order.
b)
As we have a big turnover in this line
of business, we look forward to a favorable quotation from you.
- Closing Phrase
a)
We should be glad to receive your
prompt reply.
As the good urgently
required, we should be glad to have your prompt reply as soon as possible
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